Confidential Secretary

The Confidential Secretary will provide administrative support to the Head Start/Early Head Start program and policy council. The ideal candidate will be proficient in the Microsoft Office Suite, demonstrate exceptional attention to detail and organizational skills, and have the ability to handle sensitive information with discretion. This individual must be capable of working independently or collaboratively with a variety of individuals.

What You’ll Do:

• Answer the telephone, routing inquiries to appropriate staff, route in person inquiries.
• Maintain general understanding of the programs offered at the Private Industry Council and direct questions as appropriate.
• Compile, prepare, and process reports, correspondence, and data; including grant applications and modifications, staff absentee reports, and data entry.
• Prepare and submit electronic reports through online reporting software.
• Monitor, retrieve and track safe contents and on-hand petty cash to ensure accuracy and security.
• Manage and process orders for office supplies and electronic stamping materials.
• Distribute inter-office and USPS mail correctly in the Head Start/Early Head Start department.
• Prepare for and coordinate staff travel and/or meetings by arranging logistics (reservations, catering), taking dictation, preparing and distributing accurate meeting minutes in a timely manner.
• Support human resource department by scheduling interviews, collect, review and securely handle confidential candidate information, and conducting reference checks.
• Create, update and maintain paper and electronic files which allow for accurate tracking and retrieval of Confidential Secretary critical documents and records. (ex. correspondence, contracts, policies and procedures, financial items, employee attendance and leave records, gift cards and meeting minutes).
• Attend all professional development trainings, meetings and events as necessary.
• Perform other duties and assist with special projects as assigned.

What We Offer:

• Full-time stability with meaningful community impact
• Opportunities for professional growth and training
• Supportive team environment focused on child and family success
• Comprehensive support services that make a difference in the lives of children and families
• Employer-paid medical, dental, and vision coverage
• Compensation based on educational qualifications: Certificate - $17.83/hour; Diploma - $18.64/hour; Associate’s Degree - $19.45/hour

About Us:

For over 40 years, the Private Industry Council of Westmoreland/Fayette, Inc. has empowered families and communities through education, workforce development, and early childhood programs. Join our Early Childhood Education team to help shape the next generation through compassion, learning, and partnership.

For more details visit: https://privateindustrycouncil.com/job-openings/